Enhancing Attendance Authenticity in Higher Education Using A QR Code and GPS-Based Smart Attendance System

Abstract

Attendance monitoring is an essential component of academic management in higher education institutions; however, conventional methods such as manual sign-in sheets and biometric systems are often inefficient, error-prone, and susceptible to proxy attendance. This paper presents a Smart Attendance System that integrates QR code scanning with Global Positioning System (GPS) verification to ensure secure and accurate attendance recording. In the proposed system, lecturers generate dynamic QR codes for each class session, while students mark their attendance by scanning the code using a mobile application. Simultaneously, GPS data are captured to verify the student’s physical presence within a predefined classroom location. Attendance records are automatically stored in a centralized cloud-based database and can be accessed in real time through a web-based dashboard for monitoring and reporting purposes. Experimental evaluation demonstrates that the proposed system effectively reduces proxy attendance, improves data integrity, and minimizes administrative workload. The system offers a cost-effective, scalable, and user-friendly solution that supports smart campus initiatives and enhances attendance management in higher education environments.